2012 FUNDRAISING GUIDELINES

Thank you for participating in the 2012 Fundraiser.

MTBSA has spent over $220,000 during the past few years on new fields and renovations. We have partnered with some of our neighbors, including Lancaster Bible College and the Overlook Foundation, to build new fields for our boys and girls programs such as the fields at Nitrauer and Weaver Road.

Thank you for your help in making these important capital improvement projects happen!

Minimum Calendar Sales

• 1 Player = Sell 5 calendars -OR- opt-out for $50
• 2 Players = Sell 8 calendars -OR- opt-out for $80
• 3 or more Players = Sell 10 calendars -OR- opt-out for $100

Unsold calendars must be returned with $10 each to satisfy fundraising obligation if less than the minimum number of calendars has been sold.

Distribution and Key Points

The final day to elect to participate in the 2012 MTBSA fundraiser will be March 1, 2012. After that date MTBSA registrants may only opt-out of the fundraiser. Players / Parents will have about six weeks to sell the calendars.

Coaches will receive a packet for each player (not opt outs) that includes calendars and a return envelope for each player. They will also receive an envelope in which to place all the individual player's return envelopes.

A player's own coach will be the sole point of contact for turning in money and ticket stubs.

Key Dates:

• April 1 – Coaches distribute calendars and envelopes to players at first practice.
• May 10 – Last day for coaches to collect calendars and money and return to League Director
• May 23 – Last day for League Directors to return calendars and money to Fundraising Coordinator.
• June 1 – First day of payout period. The payout period for the calendars will be 4 months, June - September 2012. Minimum payout is $50 per day.
• September 30 – Last day of payout period.

Responsibilities

League Director Responsibilities

1. Submit team rosters with coaches to Fundraising Coordinator.
2. Distribute fundraising packets to coaches at coaches meeting.
3. Make sure all coaches understand their responsibilities in the fundraising process.
4. Collect fundraising packets from coaches by 5/16.
5. Review coaches packets for accuracy and completeness. Contact parents with unreturned calendars to collect all money due the MTBSA.
6. Return fundraising packets to Fundraising Coordinator by 5/23.

Coach Responsibilities

1. Distribute calendars and return envelopes to PARENTS at first practice or at your parents meeting. Appoint a team fundraising coordinator to serve as a point person for collections.
2. Collect return envelopes, ticket stubs, money, and unsold calendars by 5/10.
3. Review all players return envelopes for accuracy and completeness.
4. Contact parents with unreturned calendars to collect all money due MTBSA.
5. Return Coaches packet to League Director by 5/16.

Parent Responsibilities

1. Return ticket stubs, money, and unsold tickets in the return envelope to coach by May 5/10.
2. Make sure ticket stubs are filled out completely and legibly. Also make sure that return envelope is filled out completely.
3. Unsold calendars must be accompanied with $10 each to satisfy fundraising obligation.
4. It is important that you return your packet to your coach only. No other person is authorized to collect from you.

Please email the Fundraiser Coordinator (fundraiser@mtbsa.com) with any questions.