Of the Manheim Township Baseball & Softball Association
The name of the organization shall be the Manheim Township Baseball & Softball Association, hereafter referred to as the MTBSA.
To provide an opportunity to play baseball and softball to all residents of Manheim Township between Kindergarten and age twenty (20), as stated on the appropriate MTBSA registration form.
To teach baseball and softball, sportsmanship and fair play, comradeship, respect for authority and self-reliance to the youth of the community.
To coordinate matters of finance, operations, rules and regulations, coaching personnel, equipment and scheduling for all Manheim Township teams that operate under the jurisdiction of the MTBSA.
To coordinate utilization of community fields and facilities with all of the various Manheim Township governmental jurisdictions.
Board of Directors
The management and control of this association shall be vested in a Board of Directors, who shall have the power to make bylaws, raise and spend money, and make the rules and regulations for the management of the affairs of the baseball and softball programs.
The Board of Directors shall consist of the following members:
b) Vice President – Operations
c) Vice President – Finance
e) Director – Equipment
f) Director – Fields
g) Director – Sponsorship
h) Director – Fundraising
i) Director – Baseball Rookies (Tee-ball)
j) Director – Baseball Minors (U8)
k) Director – Baseball Junior Midget Midget (U10)
l) Director – Baseball Midget Midget Travel (U12)
m) Director - Baseball Midget Midget In-House (U12)
n) Director – Baseball Junior Midget (U14)
o) Director – Baseball Midget & Legion
p) Director – Softball K-2
q) Director – Softball U10 In-House
r) Director – Softball Travel
s) Director – Softball At-Large
t) Director – Baseball At-Large
The officers of this association shall be the President, Vice President – Operations, Vice President – Finance, and Secretary who shall perform the duties pertaining to their respective offices.
a). Terms for the officers shall for be a period of two (2) years. Terms for all remaining directorships shall be for a period of one (1) year.
b). There are no term limits for officers or directors.
If there are two or more candidates for any office, voting shall be by secret ballot. A majority vote of eligible voters in attendance shall prevail. Any vacancy occurring in any office shall be filled by appointment of the President, with the approval of the Board, to complete the term of the person who vacated the office.
The President shall appoint a nominating committee comprised of 3 Directors, thirty (30) days prior to the Annual Meeting. The President shall also appoint one of these Directors to act as Chairman of the Committee. It is the duty of this Committee to submit to the Annual Meeting a slate of candidates, at least one nominee for each office and directorship to be filled.
The President shall appoint other committees as required to provide for the smooth and successful operation of the Association.
Regular meetings of the Board of Directors shall be held at a time and place specified by the President.
a) An annual meeting must be held each year in October
b) The slate of officers for the upcoming year shall be presented to the Board at this meeting with final approval at the November meeting.
c) Each Director shall prepare a written summary report for his/her operating division, for distribution at the November meeting.
A majority of members (11) must be present at each monthly meeting of the MTBSA to constitute a quorum.
Managers, Coaches, Rosters
Upon recommendation from the Director of each operating division, the Board shall approve all coaches for MTBSA teams. Coaches are appointed for a 1-year term. They may be re-appointed an unlimited number of times.
Team managers have authority for the field direction of their team, within the framework of scheduling and facilities that are provided by the MTBSA. Coaches are expected to conduct themselves at all times within the framework of the stated purposes of this Association. Any complaints (including ejection) by parents, umpires, etc., must be reviewed by the Board.
Participation in tournaments must be approved by the Board in advance.
Scheduling of clinics, tryouts, and player evaluations must be approved by the Board in advance.
a) For travel leagues, players must be rostered within the appropriate league that corresponds with their age level. Players cannot be moved up or down without approval of the Board.
b) For in-house leagues, players must be rostered within the appropriate league that corresponds wither either their age or school grade.
c) Midget players may play at the Legion level with the recommendation of the High School coaching staff, consent of the parent/guardian, and approval from the Board.
d) Midget players may be dual-rostered at the Midget and Legion levels only with the approval of the Board.
Travel team rosters will be assigned after tryouts are held for each league. Team assignments will be made by the Directors of each league with approval of the Board.
Order of Business
The Board of Directors shall determine the order of business for all meetings.
The fiscal year of the MTBSA shall be December 1 to November 30.
The MTBSA will achieve a 501(c)(3) status and confirm to all regulations as required to maintain that status in good standing, including the completion of an annual audit according to the following IRS revenue guidelines.
$25,001- $49,999 – Internally prepared
$50,000-$99,999 – Compiled (CPA prepared)
$100,000 - $299,999 Reviewed (CPA Prepared)
$300,000 and Greater Audited (CPA Prepared)
In the event of the sale or dissolution of the MTBSA, any surplus funds are prohibited from being used for private gain by any individual.
Drug and Alcohol Free Environment
All sporting events sponsored by the MTBSA are to be held in an environment that is free of any alcohol and drugs. The use of alcohol and/or drugs is strictly prohibited by all players, coaches, administrators, game officials and parents at all MTBSA sponsored events. Violations must be reported to the league director or league officer immediately and may result in expulsion from the event and/or program.
These bylaws may be amended by a majority vote of the Board of Directors present and voted at any regular meeting, provided the substance of such proposed amendment shall be presented to the Board thirty (30) days prior to such meeting.
“A Player, male or female, who lives within Manheim Township, will not be granted a release to play for any team from another Township or school district including church or religious related teams. Any exception to this rule is at the sole discretion of the Board of Directors and will require a formal waiver request which is to be voted on and approved by a majority of the MTBSA Board of Directors. Any such request presented to the Board of Directors after February 1 will not be considered.”
"For all extraordinary capital expenses and service requisition expenditures exceeding $1500.00, the motion for approval will be brought to the board of directors for review and final decision. Certain standard operating expenses (such as baseballs, uniforms, team equipment, and emergency repairs & expenses, etc.) will be exempt from this rule." (Approved by Board of Directors - October 3, 2018)